2012 AERA Annual Meeting 

General Information

• Dates and Location 
• Headquarters
• Meeting at a Glance
• Passport, Visa and Entry Requirements Information 
• Online Program
• Final Print Program and Program Supplement 
• The Online Repository 
• Program Mobile Application 

Dates and Location
The 2012 AERA Annual Meeting will take place Friday, April 13 – Tuesday, April 17, 2012 in Vancouver, British Columbia, Canada. U.S. citizens will need a valid passport for travel.

Annual Meeting sessions will be held Friday, April 13 – Tuesday, April 17 in the Vancouver Convention Center East and West buildings as well as the, Fairmont Waterfront, Marriott Pinnacle, Pan Pacific and Sheraton Wall Centre hotels. Registration will take place in the Vancouver Convention Center West, Exhibit Hall A, Exhibition Level. The exhibit hall also be located in the Vancouver Convention Center West, Exhibit Hall A, Exhibition Level, and will be open Saturday, April 14 – Monday, April 16

Headquarters
For the 2012 Annual Meeting the primary site of the Annual Meeting is the Vancouver Convention Center. The headquarter hotels where sessions will be held are the Fairmont Waterfront, Marriott Pinnacle, Pan Pacific and Sheraton Wall Centre. In addition to the headquarter hotels, affiliated events may be held at the Renaissance Vancouver Harbourside and the Fairmont Hotel Vancouver. The Hyatt Regency is the headquarter hotel for NCME.

Meeting at a Glance
Printer-friendly Version (PDF)

Passport, Visa and Entry Requirements Information

Passport Information

U.S. Citizens

To apply for a U.S. passport, please visit http://travel.state.gov/passport/passport_1738.html.  Do not delay. The U.S. Department of State advises that it needs approximately 4–6 weeks of processing time, which does not include delivery. Please note: There is a fee to apply for a passport or renew your passport.

Entry Requirements/VISA Information

There are requirements you must meet to be allowed into Canada. This information will help you avoid problems that can affect your plans to attend the 2012 AERA Annual Meeting.

For information regarding visas and entry requirements for Canada, please call Immigration Canada at 888-242-2100 (in Canada) or visit the organization’s website at www.cic.gc.ca. From outside Canada, please contact the nearest Canadian embassy, high commission, or consulate in your region.

Upon entry to Canada, non-Canadian visitors will need to clear customs and immigration. The Vancouver Convention Bureau recommends that meeting attendees indicate the purpose of their visit to Canada as traveling to attend a conference/meeting. Reference to “work” or “working” may result in further questioning by immigration officers.

Online Program
Log in to the Annual Meeting Portal. This is the link for submitters, volunteers, reviewers and program chairs. This is also the link for the online searchable program which will be available the end of January.

Final Print Program and Program Supplement
The final print program and program supplement will be posted to the website prior to the annual meeting.

The Online Repository
The AERA Online Paper Repository houses research papers in development. Currently, its content consists of an archival record of all scientific presentations, from 2010 forward, at AERA Annual Meetings and full-text papers voluntarily contributed to the repository by Annual Meeting presenters. Access the online repository.

Program Mobile Application
The program mobile app gives attendees comprehensive information on the meeting including session times and locations, presenter names, affiliations, and an exhibitor listing and exhibit hall map. The mobile app will be available at the beginning of April and can be downloaded free. It is compatible with the iPhone, iPad, iPod Touch, Android and BlackBerry devices and available for all other web browser-enabled phones, as well as PCs, through a web-based platform version.

Because the meeting is in Canada, it is strongly recommended that you download the app while still in the U.S. During the meeting, free WiFi will be available at the Convention Center. You will be able to turn on the WiFi on your phone and download the app or get an app updated for free.

Keep in mind that updates and initial downloads can cause U.S. phones to require roaming charges. To avoid cellular charges, you will need to turn off roaming cellular data service on your phone. Most cellular phone companies offer an unlimited Canada Plan for a monthly fee.  It is recommended that you contact your carrier for details and to enroll in an international plan in advance since rates are costly from Canada to the U.S.